ShowWave ShowWave
THE FUTURE OF EVENT INTELLIGENCE

Events that
connect.
Experiences
that perform.

A complete event visitor management platform connecting registration, attendance tracking, visitor engagement and visitor intelligence in one flexible solution — so your team can focus on people, not admin.

One platform. Every stage of your event.
Professional event attendee smiling at a business networking event
SHOWWAVE EXPERIENCESPeople first. Technology connected.
REGISTRATIONATTENDANCEENGAGEMENTINTELLIGENCE
BUILT AROUND PEOPLE

Smarter events.
Better experiences.

ShowWave gives event teams the operational control and connected information they need to deliver smoother experiences from the first invitation to the final report.

Discover the ShowWave approach ↗
◎

Connect every touchpoint

Bring guests, teams, exhibitors and event information into one connected flow.

↗

Make every moment count

Make registration and check-in easier while giving attendees a welcoming experience.

⌁

Learn from every event

Use meaningful data and reporting to understand outcomes and plan what comes next.

Visitors attending a busy professional exhibition
TRUSTED EVENT TECHNOLOGY

Trusted by teams who need events to run smoothly and perform better.

From conferences and exhibitions to corporate events, travel groups, associations and marketing agencies, ShowWave helps organisers simplify event operations, improve attendee experiences and unlock useful event data.

0Visitors processed
0Events activated
0Clients onboarded
0Years of experience
0QR scans completed
Figures shown are based on the current ShowWave website reference and should be verified before publication.
SUCCESS STORIES

Proof that the platform performs.

Experiences from teams using ShowWave to manage events with confidence.

EVENT & MARKETING MANAGER · CORPORATE CLIENT
“
From the initial planning stages through to event day, the ShowWave team provided an exceptional level of professionalism, support and attention to detail. Their platform made the registration process simple and efficient, while giving us real-time visibility of attendee information and event activity.

What really stood out was the team behind the technology. They were responsive, proactive and genuinely invested in making our event a success. Any questions or challenges were handled quickly, and we always felt that we had a reliable partner supporting us throughout the process.

The reporting and insights we received after the event were also incredibly valuable, giving us a much clearer understanding of attendee engagement and overall event performance.

I would highly recommend ShowWave to any organisation looking for a professional, reliable and innovative event technology partner. They don't simply provide a platform — they provide peace of mind.
Event & Marketing ManagerCorporate Client
YOURHUB TESTIMONIAL
“
At YourHub, we currently work with ShowWave across several of our conferences and events, using their platform to manage our online registration processes.

What we value most about working with ShowWave is that they don't simply provide us with a system, they work alongside us as part of the team. The ShowWave team is always responsive and quick to assist with any questions or challenges we may experience. Whether it means jumping onto a quick Teams call, talking us through a solution, or providing additional training to our team, they are always willing to help and make sure we are comfortable using the platform effectively.

Importantly, they also care about the end result for our clients. They take the time to understand the events we are managing and regularly suggest ways we can optimise the system, improve our registration and communication processes, and ultimately deliver a better delegate experience.

We really enjoy working with the ShowWave team and value the partnership we have built with them. They understand that successful events are about more than technology. They are about people, service and working together to deliver a great experience.
YourHubShowWave client
IS³ INDUSTRY SOFTWARE SOLUTIONS & SUPPORT
“
We have been using the ShowWave platform for the past few months, and the experience has been exceptional. The platform has significantly streamlined the way we manage and execute our events, allowing us to move away from manual processes and Microsoft Forms to a fully integrated, end-to-end event management solution.

ShowWave has made participant communication, registration management, and tracking effortless. Having real-time visibility into registrations and engagement has improved our efficiency, while the platform's intuitive and user-friendly interface has made adoption across our team seamless.

Beyond the technology itself, what truly sets ShowWave apart is the outstanding support provided by the team. They are knowledgeable, responsive, and always willing to guide us through any questions or requirements. Their commitment to customer success has made them a trusted partner in our event management journey.
Mia De KockDemand Generation Specialist · IS³ Industry Software Solutions & Support
THE SHOWWAVE PLATFORM

Complete Event Visitor
Management, Every Stage.

Flexible event technology that supports the full journey — configured around your brand, workflow and audience.

01
Pre-eventRegistration, RSVP & communications
↗
02
At the eventQR check-in, attendance & access
↗
03
EngageExhibitor leads, agenda & CPD
↗
04
Paper submissionSpeaker proposals, abstracts & research
↗
05
Paper reviewBlind review, workflows & feedback
↗
06
After the eventReporting, analytics & insights
↗

CONFIGUREABLE TO FIT THE WAY YOU RUN EVENTS

Every event is different. ShowWave gives organisers the flexibility to create tailored registration journeys, custom data collection forms, attendee categories, ticketing structures, communication workflows, check-in processes and reporting views — all from one centralised platform.

No matter what the event type, audience size or complexity, ShowWave gives you the control and visibility to manage your event your way.

Branded online event registration on a laptop
▦

Registration & RSVP

Branded registration pages, configurable questions and guest management.

Event staff scanning an attendee QR code at check-in
⌗

QR attendance

Fast, browser-based scanning on mobile devices with attendance visibility.

Exhibitor capturing visitor details on a tablet
◎

Exhibitor leads

Help exhibitors capture and follow up on meaningful event conversations.

Attendee viewing a digital event agenda on a phone
▤

Digital agenda

Give attendees easy access to programme details and relevant event information.

Event communications and email campaign on a screen
↗

Communications

Support event engagement with email and WhatsApp communication workflows.

Event registration and engagement analytics dashboard
⌁

Reporting & insights

Understand registrations, arrivals, conversion and engagement performance.

Speaker submitting a conference proposal online
✎

Paper submission

Manage speaker proposals, abstract submissions, presentation topics, workshop applications, poster presentations, award nominations, panel discussions and research papers.

Academic reviewers collaborating on conference submissions
✓

Paper review

Support category and topic management, blind and double-blind review options, workflow management, reviewer feedback and scoring.

Friendly ShowWave registration staff welcoming an attendee and handing over a visitor badge
A warm welcome starts here
THE ATTENDEE EXPERIENCE

Event Registration &
Seamless Check-In.

From a branded invitation to a quick QR-code scan at the registration desk, ShowWave helps your team make arrival feel simple, organised and personal.

  • Branded registration experiences
  • Unique QR codes for each visitor
  • Mobile-friendly attendance scanning
  • Clear visibility of arrivals and attendance
Plan your event journey ↗
EVENT INTELLIGENCE

Event Reporting &
Visitor Intelligence.

Turn event activity into useful insight. Understand what happened, what worked and where your next event can perform even better.

Explore event insights ↗
SHOWWAVE / EVENT OVERVIEW LIVE VIEW
Registrations2,468Event sign-ups
Attendance82.4%Arrival conversion
Engagement1,284Interactions recorded
Registration activityIllustrative dashboard preview
6004002000
MonTueWedThuFriSatSun
BUILT FOR YOUR KIND OF EVENT

Event Management for
Every Experience.

Support the people and processes behind a wide range of in-person experiences.

Conference speaker and audience
01 / CONFERENCES

Bring ideas together.

Manage registrations, attendance, agendas and CPD workflows.

Busy exhibition floor with visitors moving through a modern exhibition hall
02 / EXPOS & EXHIBITIONS

Connect visitors and exhibitors.

Keep check-in moving and support meaningful lead capture.

Corporate product launch with audience applauding a presenter on stage
03 / CORPORATE EVENTS

Make every guest feel expected.

Create a professional, branded RSVP and arrival experience.

MEET THE TEAM

People-focused support, from planning to onsite delivery.

Practical guidance from people who care about the details behind a successful event.

SOLUTIONS & ADDED SERVICES

Technology, people and onsite support.

Beyond the platform, ShowWave offers professional services designed to help deliver exceptional event experiences from start to finish.

01

Struggling with event attendance?

Maximise participation through targeted communications, automated reminders and seamless attendee journeys.

02

Spending too much time on administration?

Streamline registrations, attendee management, check-ins, communication and reporting.

03

Need better event insights?

Move beyond attendance numbers with reporting, engagement analytics and actionable event data.

04

Managing multiple event types?

Create tailored journeys, workflows and dashboards from one flexible platform.

Podcast recording microphone

Podcast & Vodcast Recording

Professional recording, editing and hosting services to extend the reach of your event, educational programme or brand message.

ShowWave on-site event staffing

On-site Staffing

Experienced event personnel become an extension of your team and provide professional operational support.

ShowWave on-site equipment with laptop and monitor

On-site Equipment

Technology and equipment required to operate a smooth, well-organised event.

ShowWave on-site consumables including badges and lanyards

On-site Consumables

Badges, lanyards, wristbands, badge holders, printer consumables and other event essentials.

ShowWave on-site build and branding

On-site Build & Branding

Create a memorable first impression with professional event branding and registration-area setup.

RESOURCE CENTRE

Useful documents, all in one place.

Access key ShowWave and RSP documents. Documents not linked for direct download can be requested from our team.

DOCXPROPOSAL

MedWave Connect Proposal

Proposal document covering the MedWave Connect solution.

Request document ↗
DOCXPRIVACY

RSP Data Protection & Privacy Policy

Data protection, privacy and responsible processing guidance.

Request document ↗
DOCXSERVICE AGREEMENT

RSP Service Level Agreement (2026)

Service delivery expectations, roles and support parameters.

Request document ↗
DOCXDEVELOPMENT AGREEMENT

RSP Software Licence & Development Resource Agreement (2026)

Software licensing and development resource terms.

Request document ↗
DOCXSOFTWARE AGREEMENT

RSP Software Licence Agreement (2026)

Licence terms for the use of ShowWave-related software.

Request document ↗
DOCXEVENT PLANNING

ShowWave Event Brief Form (2026)

Structured briefing form for event requirements and setup.

Request document ↗
DOCXCOMPANY PROFILE

ShowWave Profile (2026)

Background, value proposition, platform vision and capabilities.

Request document ↗
DOCXTESTING

User Acceptance Document

Template for UAT scenarios, results and approval.

Request document ↗
YOUR NEXT EVENT STARTS HERE

Let's make it connect.

Tell us what you're planning and we'll help you explore the right ShowWave setup.

Let's talk ↗
START A CONVERSATION

Tell us about
your event.

Whether you're organising a conference, exhibition or corporate gathering, let's talk about making your event easier to manage.

✉
Let's connectShare a few details and our team can follow up.

Your enquiry will be sent securely to the ShowWave sales team.